Job Description

Front Line Work Force Inc. has over 20 years of human resource management experience, providing innovative workforce solutions to companies of all sizes, to meet the challenges of today's changing business environments and provide a level of service that reflects our commitment to excellence.
Combining the right people with our in-house assessment software technologies ensures Front Line Work Force will successfully meet all your staffing needs. Front Line Work Force accommodates a diverse and broad-based sector of staffing needs whether it's on a temporary, contractual or permanent basis. 
Whatever your 'frontline' requirements are, Front Line Work Force has the resources to meet all your requirements. Front Line Work Force specializes in the placement of individuals for all personnel throughout the GTA.

Our client is a family-owned company operating throughout Canada and the United States of America, and is the storage and logistics operator for Provincial Fruit Co. Limited.

The Executive Assistant will provide high-level administrative support to the Sr. Vice President, Managing Director ensuring efficient operations and facilitating effective decision-making. The ideal candidate is proactive, organized, and capable of managing a variety of tasks in a fast-paced and demanding environment.

Location: Hwy 27 & Hwy 7 area in office 5 days a week

Salary Range offered based on experience: $70,000 - $80,000

Working Hours: 9am-5pm While typical office hours are expected, occasional after-hours work may be required during critical periods or urgent tasks.

Skills:

Organizational Skills: Ability to manage multiple tasks, prioritize, and meet deadlines.

Attention to Detail: Ensures accuracy and precision in all work, including documentation and scheduling.

Time Management: Efficiently handles scheduling and ensures Sr. Vice President, Managing Director and corresponding team stays on task and on time.

Technology Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint), calendar management tools (Outlook, Google Calendar), and communication platforms (Zoom, Teams).

Discretion: Maintains confidentiality of sensitive company information and executive discussions.

Competencies:

·         Communication: Strong verbal and written communication skills to effectively convey information to internal and external stakeholders.

·         Problem-Solving: Ability to anticipate challenges, propose solutions, and make decisions that align with company goals.

·         Resilience: Ability to work under pressure, adapt to changes, and manage competing priorities with a positive attitude.

·         Interpersonal Skills: Builds strong relationships within and outside the organization, handling requests and inquiries professionally.

·         Accountability: Takes ownership of responsibilities, demonstrating reliability and delivering results consistently.

Candidate Qualifications

·         Minimum 5 years of experience in an administrative/ professional support function in a fast-paced environment and supporting C-suite executives, dealing with moderately complex issues and managing conflicting priorities

·         Extremely organized with great attention to detail and excellent grammar skills. Ability to anticipate needs and possess a high degree of initiative to begin action independently and take responsibility for follow through on actions.

·         Advanced PC skills (MS Office, Excel, Word, PowerPoint and Outlook)

·         Exceptionally strong communication skills, both written and verbal

·         Strong writing and editing skills for correspondence and presentations 

·         Strong organizational and administrative skills

·         Detail orientation and ability to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines

·         Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships

·         Ability to work both independently, as well as to play a key role in building a cohesive team

·         Ability to deal with confidential materials in an appropriate manner

·         Ability to maintain a positive attitude and composed demeanor especially during stressful periods

Education: Bachelor’s degree in Business Administration, Communications, or a related field.

Certifications: Certification as a Professional Administrative Assistant (CAP) or similar is preferred.

Environment: This is an office-based position in a professional environment.

Physical Demands: Frequent sitting, occasional standing, and light lifting (up to 10 lbs). Regular use of computer and office equipment. Taking hand-written notes as required.

Travel Requirements: May be required to occasionally travel to support offsite executive meetings.

Those candidates who are interested, please respond to sausiello@flworkfroce.com with updated resume.